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OGS is an all-volunteer organization. Our members support OGS by participating on committees, at the library, or virtually, on a number of projects and events. If you are interested in participating on any of the following committees just contact the committee chair or the President for more information and when the next meeting will be held. New volunteers are always welcome!
Certificates Committee
The certificates committee reviews and processes all Oregon Pioneer and Early Settler certificate applications and materials submitted, issues certificates, and works with the submitter if additional information is required. They answer questions from anyone interested in applying for either certificate, create the files, and add information to the databases.
Education Committee
The education committee plans the classes and workshops for the year, recruits new member instructors, creates and distributes class schedules, and monitors class evaluations for suggestions for improvement and new topics. The committee meets on the first Sunday of each month at 1:00 pm.
Finance Committee
The finance committee works to raise funding for larger projects such as purchasing of computers or other library equipment and to increase long-term donations to support OGS in the future. They research and apply for grants, organize the annual campaign, review OGS finances, and look at long-term financial planning for OGS.
We can always use volunteers for this committee. If you are interested contact: Debra Sorensen Fundraising Committee
The fundraising committee manages fundraising activities for OGS. Activities include garage sales, craft sales, surplus book sales, and order merchandise such as OGS T-shirts for sale in the library and at events. They set up and staff tables at OGS seminars and work with Project Outreach on other events. Committee meets on the third Wednesday from 5:30-6:30 pm.
Journal Committee
The Journal committee writes and edits articles for publication in the Journal, lays out and formats the Journal, and sends it to the printer.
Library Acquisitions Committee
The acquisitions committee reviews material donated to the library and determines if it is something that we want to add to our collections. All physical items donated to OGS are reviewed and processed by the Acquisitions Committee. These include books, periodicals, microfilm, CDs, genealogical research, photographs, office supplies, furniture, and more. Members of the committee review each item to determine if the item can be used by OGS and, in the case of periodicals and other items, forwards them to the appropriate committee. For other items to be added to the library collection committee members catalogs the items, enter them in the library database, and prepare them to be placed on the shelves by printing labels, attaching checkout card pockets, etc.
Library Book Repair Committee
The book repair committee keeps the library's collection in good repair. From simple torn pages to recovering a book, these volunteers do it all. Training is provided. They meet during the day on second and fourth Thursdays each month.
Library Family Newsletters Committee
The family newsletter committee processes our family newsletter subscriptions, exchanges, and donations for the shelves. The family newsletters are cataloged, labeled, put in folders, and placed on the shelves. As the collection expands the newsletters must be moved on the shelves to allow room for more to be added.
VACANT - We are in need of a volunteer for this committee. If you are interested contact: Debra Sorensen
Library Periodicals Committee
The periodicals committee processes our periodical subscriptions, exchanges, and donations for the shelves. The periodicals are cataloged, labeled, put in folders, and placed on the shelves. As the collection expands the periodicals must be moved on the shelves to allow room for more to be added.
Library Surplus Books Committee
The surplus books committee maintains the surplus books for sale in the library. When books are removed from the OGS collection they deaccession the books by removing check-out cards, stamp "withdrawn" inside the books, research sale price, add them to the surplus books database, and store them on the website. They select books to be displayed and sold at seminars, staff the surplus books sales table, write receipts, make changes, and following the seminar they update the database and website.
Library Technology Committee
The technology committee updates and maintains our computers, software, and virus programs, advises the Board on potential problems and solutions, provides input on software and computer equipment purchases.
Library Vertical Files Committee
The library vertical files committee processes loose papers, handouts, articles, and other items stored in the locality, subject, and surname vertical files. The Locality Vertical File contains items regarding a locality, whether a town, city, county, state, country or region. The Subject Vertical File contains items The Surname Vertical File contains items regarding genealogy research, letters, photos, etc. that are filed by surnames.
Each item is labeled and placed in the appropriate file folder in the locality, subject, and surname vertical file cabinet. They create file folders and print labels for new categories when needed and maintain a database of every locality and subject category, and maintain a database of every surname in the surname file cabinets. If you are interested contact: Dawn Carlile.
Lunch & Learn Committee
The Lunch & Learn committee organizes the monthly OGS Lunch & Learn education days, including selecting the topics for the roundtable discussions, inviting speakers, selecting webinars, or other presentations for the afternoon educational program.
Mailing Committee
This committee processes the Journal, membership renewal, and seminar mailings. This involves applying mailing labels, sorting by zip code, folding the inserts, packaging for bulk mailing, completing the bulk mail forms, and delivering them to the Bulk Mail Unit at the Gateway Post Office. Training is provided.
VACANT - We are in need of a volunteer for this committee. If you are interested contact: Debra Sorensen
Membership Committee
The membership committee processes all membership applications, enters the data into the membership database and on the website, issues membership cards, creates membership and volunteer lists and mailing labels. They print and put together membership packets for new members to pick up at the library and mail them to the out-of-town members.
Newsletter Committee
The newsletter committee produces our monthly newsletter per year. They determine the format, layout and design, and content for each issue, and reminds committee chairs that their articles are due. Computer desktop publishing experience is helpful but not required.
Outreach Committee
The outreach committee works to promote OGS and family history research in the community by staffing tables at community and genealogy events, and speaking at club and organization meetings. They also develop materials for handouts at these events. If you are interested in representing OGS at a community event or public speaking let us know.
VACANT - We are in need of a person to step up and lead this committee. If you are interested contact: Debra Sorensen.
Policies & Procedures Committee
The policies & procedures committee reviews all OGS policies, procedures, committee descriptions, officer position descriptions, and bylaws each year. Changes are made if necessary and presented to the board of directors for approval.
Publications Committee
The publications committee oversees the publication of all OGS books and CDs, from cemetery records to newspapers records to funeral home books. They actively seek out opportunities for new publications and set the standards for all OGS publications.
Publicity Committee
The publicity committee promotes the activities of OGS by publicizing them in community calendars on websites of local newspapers, television and radio station and sending public service announcements to newspapers, radio and television stations. They work with the committee organizing the activity to determine what publicity is needed.
VACANT - We are in need of a person to step up and lead this committee. If you are interested contact: Debra Sorensen. Research Committee
The research committee performs research at the request o members and the public for a small hourly fee. Research may involve looking up obituaries at the library, looking up information in the books at the library, looking up birth, marriage, and death information, researching records at the Oregon State Archives, and more.
Seminar Committee
The seminar committee researches speakers, seminar locations, plans the agenda for each seminar, solicits door prize donations, plans the food and beverages for the day, recruits and supervises volunteers and room and kitchen setup and tear down. The seminar committee meets on the first Sunday of each month at 1:00 pm.
Social Media Committee
The social media committee promotes OGS activities on Facebook and Twitter. They post announcements from committees and board members relating to upcoming events, and approved announcements from other organizations of interest to our members, and notices of library closures.
VACANT - We are in need of a person to step up and lead this committee. If you are interested contact: Debra Sorensen.
Society Historian
The society historian collects information about the activities of the society and members including announcements, obituaries, programs, photographs, etc. Items are saved in scrapbooks and albums for OGS.
VACANT - We are in need of a volunteer. If you are interested contact: Debra Sorensen.
Volunteer Coordinator
The volunteer coordinator matches members wanting to volunteer in some capacity, from a few hours to a commitment on a regular basis, with volunteer opportunities within OGS.
VACANT - We are in need of a person to step up and lead this committee. If you are interested contact: Debra Sorensen,
Website Committee
The website committee maintains the OGS website. They continually update information, add new pages and data, advises the board on potential problems and solutions, and provides input.
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